Financial Dashboard Alpha

Revenue and expenses in the 2024–2025 school year. Click rows with a ↴ indicator to expand them.

Category Value Date Vendor Purpose Notes
Fundraising11,021.60
Book Fairs125.66
Printing65.622024-09Staples
Printing60.042025-02Staples
Carnival9,983.84
Equipment845.93
Choice A-Frame 20"x34"28.992025-04Webstaurant StoreCarnival marketing
100 ft XLR speaker cable46.952025-04B&HSimplify speaker setup for Carnival
Carnival King 382CCMNET Floss Bowl Stabilizer Net and Clips19.992025-04webstaurant StoreSimplifies cotton candy machine usage for volunteers
50 lb sand16.322025-04Columbus HardwareSand for sandbags used to secure tents
Two tents317.722025-04Walmart
Carnival King CCME21 Cotton Candy Machine169.992025-04Webstaurant Store
2 Lancaster 36" black stanchions65.982025-04Webstaurant StoreCrowd control at Carnival
Replacement popcorn machine179.992025-05Webstaurant StoreReplacement for old popcorn machine that failed at Carnival.
Equipment Rentals7,402.67
Inflatables, generators, tents6,852.602025-01Everything Entertainment
Portable Toilets + Handwashing Station550.072025-02-11Johns To GoCarnival attendees are not allowed into the school.
Food & Beverage330.18
5 24 packs bottled water35.892025-04Walgreens
6 12 packs soda + 3 8 packs seltzer46.002025-04Target
Soda & Seltzer140.402025-04Target
Cotton candy floss sugar11.862025-04Webstaurant Store
Organic lemonade concentrate + cotton candy floss sugar + kettle corn popcorn kit case96.032025-04Webstaurant Store
Insurance500.00
$5,000,000 liability umbrella coverage for inflatables500.002025-01Everything EntertainmentRequired by NYC DOE Property Use Permit
Payment Processing Fees303.30
Credit card processing fees292.732025-05-03PayPal
Cash Processing Fee10.572025-05-30TD Bank
Permits71.40
NYC DOHMH Temporary Food Vendor Permit71.402025-04NYC DOHMH
Printing220.37
25 8.5x11 flyers19.232025-04StaplesOffset by donation
5 laminated 18x24 + 2 laminated 24x36 + 40 8.5x11 flyers + 1 unlaminated 12x18187.182025-04StaplesCarnival marketing
Laminated 8.5x11 signs warning to not enter school + unlaminated 8.5x11 signs pushing 30+3 ticket deal13.962025-05Staples
Supplies309.99
Cotton candy paper cones86.492025-04Webstaurant Store2/3 covered by donation
Noble Chemical 32 fl oz QuikSan Food Contact Surface Sanitizer4.492025-04Webstaurant StoreFood safety
24 lbs colored sand, 260 plastic sand bottles, 110 slap bracelets, 15,000 tickets194.012025-04Amazon
3 tanks propane25.002025-05McKinney WeldingFor grill
Donation Costs158.10
Payment Processing Fees158.10PayPal
Grant Application Costs10.00
Notary Fee10.002025-02-18Arrow ApothecaryTwo documents notarized. Required for City Council FY26 grant application.
Merchandise18.50
Payment Processing Fees18.50PayPal
Non-Cash371.72
Merchandise371.72
Reduction of Inventory371.72Non-cash. Accounting for merchandise leaving balance sheet.
Read-a-Thon353.78
Printing353.78
410 copies x 2 color353.782025-03StaplesFront page of Read-a-Thon packet + Read-a-Thon Bingo in color for every student.
Insurance565.00
D&O75.002024-12AIM Association Insurance Management
General Liability & Medical Payments375.002024-12AIM Association Insurance ManagementProtects the PTA against liability; required for school use permit.
Property115.002024-12AIM Association Insurance Management
Office & Storage Room14.98
Equipment14.98
Broom & dustpan14.982025-04Webstaurant StoreClean PTA rooms; clean-up after events.
Programs & Support46,444.78
Class Trips270.00
Tickets & Entry Fees270.002025-05Central Park ZooEntry fee for entire Kindergarten class to go to Central Park Zoo
Composting376.43
Equipment376.43
Composter: 37 g Tumbling w/ Two Chambers77.282024-12Home Depot
Aerator47.452024-12Home Depot
246 g Dry Matter Open Bin38.992024-12Home Depot
Composter: 82 g Bin w/ Base138.942024-12Home Depot
2.6 gallon collector bucket25.142025-05Home DepotHelp collect food waste during lunch
NYC brown compost storage bin48.632025-05Otto BinsTo store cafeteria & pre-k food scraps until they can be taken outside
Garden1,165.82
Equipment836.60
2 garden containers836.602025-05Crescent GardenTo double size of gardenApproved at April membership meeting. 30% discount provided by Crescent Garden.
Supplies329.22
Miracle-Gro organic soil for raised beds329.222025-04Home DepotFor PS 111 garden
Library22,253.47
Books1,371.23
Purchased at Book Fair862.762024-09Scholastic
102 Books: Best of 2024 Book Bundles: Preschool Bundle + K-6508.472024-11Scholastic75% off cover price.
Cataloging90.00
Preprinted barcode labels (8,000)90.002025-03LibraryThing.com LLCUnique barcodes for each book to enable us to have a lending library.
Equipment5,309.20
165 Book easels (4 sizes & types + 5 genre easels) + 25 genre shelf dividers764.812025-03DemcoPurchased March 2025; Not yet settled as of 5/28/2025
60 book easels + 70 shelf dividers + spine labels + label protectors663.812025-03DemcoPurchased 3/23/2025; Settled 5/19/2025
5 tables2,672.722025-04Hertz FurnitureRequested by school administration
48 blue metal shelf dividers + genre dividers217.372025-04Demco
Front-facing book display112.492025-04ScholasticTo help market library books to our students
2 tables878.002025-04Hertz FurnitureRequested by school administrationOriginally for small room adjacent to library. Moved to library instead.
Furniture/Equipment/Decor15,483.04
Bean Bag Seating (5)299.712024-11Scholastic
Hexagon Cushion Seating (24)239.612024-11Scholastic
Book Drop267.612024-11Scholastic
Book Display160.562024-11Scholastic
Circulation Desk223.992024-12Ikea
Rug276.462024-12Wayfair
Shelving Units9,320.432024-12
Tables2,444.302024-12
Painters: Prime & paint five columns350.002025-01Magic Roller LLCPaint columns yellow.To bring in the second school color and brighten the space.
Paint283.762025-01Janovic2 gallons primer + 3 gallons primer for walls and columns.
Painters: Prime + paint walls1,400.002025-01Magic Roller LLCPaint all walls single shade of warm white.
Book Stamps (2)65.952025-02Rubber Stamps Unlimited dba TheStampMaker.comTo stamp library books with school name & address.2 stamps: name + address surrounding an owl sitting on a stack of books. 7,000 max impressions per stamp.
10x14 0.5" rug pad150.662025-03WayfairMake the rug more comfortable for the students. Reduce movement of the rug.
Movie Nights2,374.59
Drawer Shortage10.002025-01Covered by a $10 donation from a PTA board member.
Equipment424.06
150’ 12 awg extension cord100.002024-09Amazon
Blue Recycle Bins w/ Top (2)76.272024-09Webstaurant StoreTo enable recycling at Movie Nights. Cans could be returned for deposit, generating a small amount of additional revenue.
10’x20’ tarp42.972024-09AmazonBlocks sunlight & headlights from showing through outdoor screen. Enables movies to be started earlier.
Popper Kettle78.492025-01Webstaurant StoreReplacement kettle for popcorn popper.
150 ft 12 awg extension cord + 5 outlet GFCI adapter126.332025-01AmazonCord: Replacement for 100 ft 14 awg damaged cord needed at outdoor movie nights. GFCI adapter: Electrical safety.
Food & Beverage786.00
Pizza186.002024-09Vines Pizza
Pizza168.002024-10Vines Pizza
Pizza156.002025-01Vines Pizza
Pizza156.002025-02Vines Pizza
10 pizzas120.002025-05-23Bismillah Pizza Inc.Pizza for 5/23/25 Movie NightVendor was formerly named Vines Pizza.
License550.00
Public Performance Movie License550.002025-01Swank Movie Licensing USA
Payment Processing Fees54.54PayPal
Printing549.99
Outreach Materials147.632024-09FedEx & Staples
Outreach Materials89.502024-10Staples
Outreach Materials86.002025-01Staples
Outreach Materials120.362025-02Staples
18x24 laminated * 4 + 16x20 unlaminated for bulletin board106.502025-05StaplesOutreach for 5/23 Movie Night
Newspaper1,317.37
Printing1,317.37
500 copies, 4 pages, 2 color, 11.38"x23"402.972025-03Stigler PrintingIssue 1 of the PS 111 school newspaper!Thank you to the West Side Community Fund and CD3 Council Member Erik Bottcher for providing funding for our school newspaper!
500 copies 4x pages 2 color443.242025-04Stigler Printing2nd issue of PS 111 Times
1,000 copies, 4 pages, 2 color, 11.38"x23"471.162025-05-27Stigler PrintingIssue three of the PS 111 TimesAdditional copies ordered for this issue to fulfill a contract signed with the NYC DOE.
Outdoor Lending Library39.99
Equipment39.99
Pole39.992024-11ScholasticThe lending library top was purchased in SY 23-24 using Scholastic rewards that were about to expire. The pole was purchased in SY 24-25 using a donation. Installation is pending tree guard installation.
School Purchases4,802.26
Classroom Improvements3,570.22
Tax for Class Supplies Purchased at Book Fair7.002024-09Scholastic
Music Room Rug1,025.662024-09Amazon
Books for Classrooms781.342025-02ScholasticAllocation from PTA for teachers to spend on their classrooms.
Classroom Rugs (3)579.992025-02ScholasticFor K04 & 202Requested by teacher (202) & paraprofessional (K04)
Books for Classrooms36.282025-03AmazonBooks that were selected by teacher, but weren't purchased at Fair due to administrative error.Final set of missed books. These Book Fair books weren't available in the parent store (donated) or the Scholastic Catalog.
Rug199.992025-03ScholasticFor small-group room adjacent to library.Requested by Assistant Principal Harvey.
Books for Classrooms26.482025-03ScholasticBooks that were selected by teacher, but weren't purchased at Fair due to administrative error.
Classroom Rugs (5)913.482025-04Scholastic
Equipment676.31
Hoover Deep Clean Rug Vacuums (2)196.002024-09Amazon
14 28” 5 lb Cones261.342024-10Traffic Safety Store
Cable management straps10.482025-04B&HHelp organize school extension and speaker cords
Sanitaire SC684G Vacuum208.492025-04Webstaurant StoreReplace failing vacuum used by custodiansNo longer available through DOE purchasing site
Supplies555.73
70 PS 111-branded shirts for track team555.732025-03CustomInk.comShirts for PS 111 track team.
Small Events1,808.64
Back-to-School172.45
Balloons/Helium/Decorations172.452024-09Party City
Equipment92.10
10 L Water Boiler92.102025-01Webstaurant StoreFor in-person meetings & other events.Covered by donation from PTA board member.
Family Reading Night752.00
Food & Beverage120.002025-03Vine's PizzaTen pizzas for Family Reading Night.
Food & Beverage561.002025-03Sophie's Cuban CuisineEmpanadas + catering kits + sauces for Family Reading Night.
Printing71.002025-03StaplesOutreach for Family Reading Night.4 18x24 laminated posters + 1 12x16 unlaminated poster
Hat Parade & Egg Hunt506.74
Hats for PS 111 hat parade506.742025-03AmazonSupport for the PS 111 hat parade.
Kindness Days285.35
Printing285.352024-11
Student Assistance99.89
2024-09 Book Fair25.002024-09ScholasticAssistance for students at Book Fair.
2025-02 Book Fair74.892025-02ScholasticAssistance when students are slightly short at Book Fair.
Teacher & Staff Appreciation2,207.32
Food & Beverage2,191.35
October Teacher & Staff Breakfast299.252024-10Amish MarketThank you to teachers for supporting the September Book Fair.
Bagel Breakfast439.052025-05Amish Market
Lunch1,453.052025-05Amish Market
Furniture/Equipment15.97
GFCI Adapter15.972024-09AmazonElectrical safety for the teachers lounge.The electrical outlet next to the sink in the teachers lounge does not have GFCI protection, making the power strip that is plugged into it extremely unsafe to use. This adapter ensures that if a teacher or staff member is shocked due to liquid next to the power strip the electricity will be interrupted, preventing death.
Tree Guards9,729.00
Equipment9,729.00
Manufacturing & Installation for 9 Guards9,729.002024-12NYC Parks Tree Time
Book Fairs3,518.59
Addtl In-Person Profit for Multiple Fairs293.31
2025-02 Book Fair293.312025-02ScholasticAdditional earnings for having multiple Book Fairs.
In-Person Profit2,599.39
2024-09 Book Fair1,145.992024-09Scholastic
2025-02 Book Fair1,453.402025-02Scholastic
Incentives600.00
2024-09 Book Fair500.002024-09Scholastic
2025-02 Book Fair100.002025-03ScholasticReceived 2025-03-25.
Online Profit25.89
2024-09 Book Fair17.642024-09Scholastic
2025-02 Book Fair6.652025-02Scholastic
Summer 20241.602024-08Scholastic
Carnival19,644.00
Food Sales after Event6.00
Excess food sold after event6.002025-05
Ticket & Wristband Sales19,638.002025-05
Donations15,469.41
Corporate In-Kind200.00
Gift Certificates200.002025-04TargetDonation of gift certificate to PTA by Target.
Employer Match2,200.00
for General Fund2,200.00
for Library Fund0.00
Individual9,313.56
for Carnival846.00
for General Fund6,346.77
for Library Fund924.80
for Movie Nights816.00
In-Kind (Non-Cash)379.99
HP 7602 Printer379.992025-05StaplesNew printer donated to PTA by President and Treasurer
Read-a-Thon3,755.852025-04
Grants9,500.00
CD3 Council Member Discretionary Funding5,000.002024-07-01CD3 City Councilor Erik BottcherTo support the PTA's programming and initiatives.Applied for 2/2024, awarded 7/2024. No funding has been disbursed to the PTA as of March 2025. Working with the Principal, who has disbursement responsibility, to get access to the funding.
KidsGardening.org & Crescent Garden Gardening Grant500.002025-02KidsGardening.org & Crescent GardenFinancial support for PS 111 PTA gardening program.Additionally, approximately $1,300 of equipment and seeds is being sent to the PTA.
WSCF Literacy Programming4,000.002024-12West Side Community FundTo support literacy programming, including family library hours and a school newspaper.Applied 9/2024, awarded 10/2024.
Interest3,811.95
from CDs2,674.81Live Oak Bank & First Internet Bank
from Savings1,137.14Live Oak Bank
Merchandise635.00
Movie Nights2,892.42
Food & Beverage Sales2,861.42
2024-09 Movie Night939.032024-09
2024-10 Movie Night326.602024-10
2025-01 Movie Night601.002025-01
2025-02 Movie Night472.792025-02
2025-05 Movie Night522.002025-05
Prize Wheel Spins31.00
2025-01 Movie Night24.002025-01
2025-02 Movie Night7.002025-02
Other897.53
Box Tops214.00
2024-03 to 2024-11134.102025-01General Mills
2024-11 to 2025-0379.902025-05General Mills
Credit for Missing Shelving Parts50.002025-04School Outfitters
Krispy Kreme Gift Certificate Sales540.00
Picture Day Commission0.00NYC DOE Reg CR A-610 III.C. requires proceeds from commercial photography to be deposited into the PTA’s accounts. Promised to PTA by Principal in November 2024. As of late March 2025, this payment does not appear likely.
School Supplies Commission93.532024-101st Day School Supplies

The PS 111 PTA's Financial Dashboard is a work in progress. There may be mistakes. Please use the financial statements that are sent out each month for the most accurate figures.

Contact the PTA's Treasurer, Christopher Canfield (treasurer@ps111pta.org) with any questions or comments about the contents or functionality.

Data last updated June 7, 2025.