Financial Dashboard Alpha

Revenue and expenses in the 2024–2025 school year. Click rows with a ↴ indicator to expand them.

Category Value Date Vendor Purpose Notes
Fundraising8,950.99
Book Fairs125.66
Printing65.622024-09Staples
Printing60.042025-02Staples
Carnival7,902.67
Equipment Rentals7,402.67
Inflatables, generators, tents6,852.602025-01Everything Entertainment
Portable Toilets + Handwashing Station550.072025-02-11Johns To GoCarnival attendees are not allowed into the school.
Insurance500.00
$5,000,000 liability umbrella coverage for inflatables500.002025-01Everything EntertainmentRequired by NYC DOE Property Use Permit
Grant Application Costs10.00
Notary Fee10.002025-02-18Arrow ApothecaryTwo documents notarized. Required for City Council FY26 grant application.
Non-Cash371.72
Merchandise371.72
Reduction of Inventory371.72Non-cash. Accounting for merchandise leaving balance sheet.
Payment Processing Fees187.16
for Donations122.93PayPal
for Merchandise Sales18.50PayPal
for Movie Night Sales45.73PayPal
Read-a-Thon353.78
Printing353.78
410 copies x 2 color353.782025-03StaplesFront page of Read-a-Thon packet + Read-a-Thon Bingo in color for every student.
Insurance565.00
D&O75.002024-12AIM Association Insurance Management
General Liability & Medical Payments375.002024-12AIM Association Insurance ManagementProtects the PTA against liability; required for school use permit.
Property115.002024-12AIM Association Insurance Management
Programs & Support36,308.88
Composting302.66
Equipment302.66
Aerator47.452024-12Home Depot
246 g Dry Matter Open Bin38.992024-12Home Depot
Composter: 82 g Bin w/ Base138.942024-12Home Depot
Composter: 37 g Tumbling w/ Two Chambers77.282024-12Home Depot
Library18,473.89
Book Display & Organization1,529.62
160 book easels (multiple sizes), 5 genre book easels, 25 genre shelf dividers764.812025-03DemcoBook easels to allow books to face forward. Shelf dividers to support the genrefied book layout.Make the books more exciting and findable for our students.
60 book easels, 70 shelf dividers, spine labels, label protectors764.812025-03DemcoShelf dividers to hold up books, as existing stock is too few. Spine labels and label protectors for cataloging. Additional easels for display.Library cataloging and organization.
Books1,371.23
Purchased at Book Fair862.762024-09Scholastic
102 Books: Best of 2024 Book Bundles: Preschool Bundle + K-6508.472024-11Scholastic75% off cover price.
Cataloging90.00
Preprinted barcode labels (8,000)90.002025-03LibraryThing.com LLCUnique barcodes for each book to enable us to have a lending library.
Furniture/Equipment/Decor15,483.04
Bean Bag Seating (5)299.712024-11Scholastic
Hexagon Cushion Seating (24)239.612024-11Scholastic
Book Drop267.612024-11Scholastic
Book Display160.562024-11Scholastic
Tables2,444.302024-12
Shelving Units9,320.432024-12
Rug276.462024-12Wayfair
Circulation Desk223.992024-12Ikea
Painters: Prime + paint walls1,400.002025-01Magic Roller LLCPaint all walls single shade of warm white.
Painters: Prime & paint five columns350.002025-01Magic Roller LLCPaint columns yellow.To bring in the second school color and brighten the space.
Paint283.762025-01Janovic2 gallons primer + 3 gallons primer for walls and columns.
Book Stamps (2)65.952025-02Rubber Stamps Unlimited dba TheStampMaker.comTo stamp library books with school name & address.2 stamps: name + address surrounding an owl sitting on a stack of books. 7,000 max impressions per stamp.
10x14 0.5" rug pad150.662025-03WayfairMake the rug more comfortable for the students. Reduce movement of the rug.
Movie Nights2,093.55
Drawer Shortage10.002025-01Covered by a $10 donation from a PTA board member.
Equipment424.06
10’x20’ tarp42.972024-09AmazonBlocks sunlight & headlights from showing through outdoor screen. Enables movies to be started earlier.
150’ 12 awg extension cord100.002024-09Amazon
Blue Recycle Bins w/ Top (2)76.272024-09Webstaurant StoreTo enable recycling at Movie Nights. Cans could be returned for deposit, generating a small amount of additional revenue.
Popper Kettle78.492025-01Webstaurant StoreReplacement kettle for popcorn popper.
150 ft 12 awg extension cord + 5 outlet GFCI adapter126.332025-01AmazonCord: Replacement for 100 ft 14 awg damaged cord needed at outdoor movie nights. GFCI adapter: Electrical safety.
Food & Beverage666.00
Pizza186.002024-09Vines Pizza
Pizza168.002024-10Vines Pizza
Pizza156.002025-01Vines Pizza
Pizza156.002025-02Vines Pizza
License550.00
Public Performance Movie License550.002025-01Swank Movie Licensing USA
Printing443.49
Outreach Materials147.632024-09FedEx & Staples
Outreach Materials89.502024-10Staples
Outreach Materials86.002025-01Staples
Outreach Materials120.362025-02Staples
Newspaper402.97
Printing402.97
500 copies, 4 pages, 2 color, 11.38"x23"402.972025-03Stigler PrintingIssue 1 of the PS 111 school newspaper!Thank you to the West Side Community Fund and CD3 Council Member Erik Bottcher for providing funding for our school newspaper!
Outdoor Lending Library39.99
Equipment39.99
Pole39.992024-11ScholasticThe lending library top was purchased in SY 23-24 using Scholastic rewards that were about to expire. The pole was purchased in SY 24-25 using a donation. Installation is pending tree guard installation.
School Purchases3,669.81
Classroom Improvements2,656.74
Tax for Class Supplies Purchased at Book Fair7.002024-09Scholastic
Music Room Rug1,025.662024-09Amazon
Classroom Rugs (3)579.992025-02ScholasticFor K04 & 202Requested by teacher (202) & paraprofessional (K04)
Books for Classrooms781.342025-02ScholasticAllocation from PTA for teachers to spend on their classrooms.
Books for Classrooms26.482025-03ScholasticBooks that were selected by teacher, but weren't purchased at Fair due to administrative error.
Books for Classrooms36.282025-03AmazonBooks that were selected by teacher, but weren't purchased at Fair due to administrative error.Final set of missed books. These Book Fair books weren't available in the parent store (donated) or the Scholastic Catalog.
Rug199.992025-03ScholasticFor small-group room adjacent to library.Requested by Assistant Principal Harvey.
Equipment457.34
Hoover Deep Clean Rug Vacuums (2)196.002024-09Amazon
14 28” 5 lb Cones261.342024-10Traffic Safety Store
Supplies555.73
70 PS 111-branded shirts for track team555.732025-03CustomInk.comShirts for PS 111 track team.
Small Events1,181.90
Back-to-School172.45
Balloons/Helium/Decorations172.452024-09Party City
Equipment92.10
10 L Water Boiler92.102025-01Webstaurant StoreFor in-person meetings & other events.Covered by donation from PTA board member.
Family Reading Night632.00
Food & Beverage561.002025-03Sophie's Cuban CuisineEmpanadas + catering kits + sauces for Family Reading Night.
Printing71.002025-03StaplesOutreach for Family Reading Night.4 18x24 laminated posters + 1 12x16 unlaminated poster
Kindness Days285.35
Printing285.352024-11
Student Assistance99.89
2024-09 Book Fair25.002024-09ScholasticAssistance for students at Book Fair.
2025-02 Book Fair74.892025-02ScholasticAssistance when students are slightly short at Book Fair.
Teacher & Staff Appreciation315.22
Food & Beverage299.25
October Teacher & Staff Breakfast299.252024-10Amish MarketThank you to teachers for supporting the September Book Fair.
Furniture/Equipment15.97
GFCI Adapter15.972024-09AmazonElectrical safety for the teachers lounge.The electrical outlet next to the sink in the teachers lounge does not have GFCI protection, making the power strip that is plugged into it extremely unsafe to use. This adapter ensures that if a teacher or staff member is shocked due to liquid next to the power strip the electricity will be interrupted, preventing death.
Tree Guards9,729.00
Equipment9,729.00
Manufacturing & Installation for 9 Guards9,729.002024-12NYC Parks Tree Time
Book Fairs3,518.59
Addtl In-Person Profit for Multiple Fairs293.31
2025-02 Book Fair293.312025-02ScholasticAdditional earnings for having multiple Book Fairs.
In-Person Profit2,599.39
2024-09 Book Fair1,145.992024-09Scholastic
2025-02 Book Fair1,453.402025-02Scholastic
Incentives600.00
2024-09 Book Fair500.002024-09Scholastic
2025-02 Book Fair100.002025-03ScholasticReceived 2025-03-25.
Online Profit25.89
2024-09 Book Fair17.642024-09Scholastic
2025-02 Book Fair6.652025-02Scholastic
Summer 20241.602024-08Scholastic
Donations9,564.57
Employer Match1,600.00
for General Fund1,600.00
for Library Fund0.00
Individual7,964.57
for Carnival90.00
for General Fund6,141.77
for Library Fund924.80
for Movie Nights808.00
Grants9,500.00
CD3 Council Member Discretionary Funding5,000.002024-07-01CD3 City Councilor Erik BottcherTo support the PTA's programming and initiatives.Applied for 2/2024, awarded 7/2024. No funding has been disbursed to the PTA as of March 2025. Working with the Principal, who has disbursement responsibility, to get access to the funding.
KidsGardening.org & Crescent Garden Gardening Grant500.002025-02KidsGardening.org & Crescent GardenFinancial support for PS 111 PTA gardening program.Additionally, approximately $1,300 of equipment and seeds is being sent to the PTA.
WSCF Literacy Programming4,000.002024-12West Side Community FundTo support literacy programming, including family library hours and a school newspaper.Applied 9/2024, awarded 10/2024.
Interest3,168.13
from CDs2,133.90Live Oak Bank & First Internet Bank
from Savings1,034.23Live Oak Bank
Merchandise635.00
Movie Nights2,370.42
Food & Beverage Sales2,339.42
2024-09 Movie Night939.032024-09
2024-10 Movie Night326.602024-10
2025-01 Movie Night601.002025-01
2025-02 Movie Night472.792025-02
Prize Wheel Spins31.00
2025-01 Movie Night24.002025-01
2025-02 Movie Night7.002025-02
Other227.63
Box Tops134.10
2024-03 to 2024-11134.102025-01General Mills
Picture Day Commission0.00NYC DOE Reg CR A-610 III.C. requires proceeds from commercial photography to be deposited into the PTA’s accounts. Promised to PTA by Principal in November 2024. As of late March 2025, this payment does not appear likely.
School Supplies Commission93.532024-101st Day School Supplies

The PS 111 PTA's Financial Dashboard is a work in progress. There may be mistakes. Please use the financial statements that are sent out each month for the most accurate figures.

Contact the PTA's Treasurer, Christopher Canfield (treasurer@ps111pta.org) with any questions or comments about the contents or functionality.

Data last updated March 25, 2025.